Location: Barrow-In-Furness
Salary: Competitive
Working hours: 07:30 – 16:30 Monday to Thursday, 07:30 – 12:30 Fridays
Contract Type: Permanent
Benefits: 25 days holiday + BH, Flex Benefits (EMCOR UK tailored discount-scheme).
About EMCOR UK:
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
Role Overview:
To provide support to the project team through ownership of the programme and its lifecycle, collating all information throughout the project process and preparing for invoicing. To interface with our project and internal teams, ensuring programme detail is ‘real time’, in turn enabling clear and precise updates to our client and customer teams. To provide administration support to the project teams, ensuring project files and associated governance are updated and readily accessible
What you'll do:
- Leading the triage process for planning, acceptance and implementation of projects, maintaining records of decisions made ensuring the CAFM system (EMCOR and Client System) is updated. Run a report weekly report for Triage – attend and present the Triage with the client, sending the report afterwards with updates
- Ensuring all projects on the program are kept up to date with all required information including progress updates.
- Support with ensuring the correct paperwork is in place to proceed with the purchasing process. This will include compliance to the procurement procedures. Chasing of members of the project team may be necessary.
- Prepare Excel report to the Client and our Financial Controller, indicating completed tasks and invoice status to allow preparation of monthly schedule.
- Attend project meetings with the Client and project team. This will include preparation of reports, taking meeting minutes and making arrangements for the meetings.
- Supporting the quoting team and ensuring program detail is implemented when a quote is approved by the client ready for delivery
- Producing reports to meet Customer formal and ad hoc reporting obligations and EMCOR UK internal and management requirements. This will relate to factors including completion against programme, risks to programme, dependencies on programme and dependencies from a client perspective.
- Active tracking and recording of project performance.
- The role will require attendance and active participation at a range of regular and ad hoc meetings with the Client and Project Team, relating to individual projects, overall programme and to address arising issues
- Providing support to the Contract/Systems Support team in the event of absences and/or excessive workloads. To be reciprocated where necessary.
- Creation of and management of individual project files, including all archiving and updating of records.