Facilities Assistant

Principal Accountabilities:

• Management of day to day inventory and stock control
• Control all stock from goods inwards to despatch
• Maintain and control stock levels
• To source material and tooling for all related technical jobs
• Processing orders and delivery of spare parts, components and lab equipment
• Distribution of parts to technicians
• To load and unload deliveries
• Source, develop and maintain relationship with suppliers and subcontractors
• Adherence to all EFS and client processes for laboratory conditions
• Ensure maximum stock levels at all times
• Reduced down time due to lack of available stock
• To ensure that clients are subjected to minimum disruptions whist work is carried out.
• As required assess porterage jobs and complete relevant H&S risk assessments, ensuring all staff undertaking the task are appropriately briefed and aware of their responsibilities
• Sorting, delivery and collection of post across site as directed by the Site Manager.
• Moving of office furniture and equipment, ensuring compliance with manual handling, risk assessments and method statements
• Moving of stores and equipment, ensuring compliance with manual handling, risk assessments, method statements and client specific access permits and equipment move and store procedures
• Reconfiguring meeting and conference room furniture and equipment as directed.
• Carrying out and completion of porterage help desk tasks as requested
• Provide assistance to third parties as and when required
• Act upon reasonable requests and instructions from Site Supervisor, Contracts Manager and Client
• Assistance on other sites can be expected
• To work reasonable overtime as and when required

Qualifications and Experience:

• Previous stores experience is ideal
• Full driving license
• Knowledge of key operational procedures, e.g. timesheets, planned maintenance systems, Quality, Health & Safety
• Previous experience in a front facing customer service skills
• Sound administrative experience
• Good telephone manner
• Good IT skills including Word, Excel, Power Point and an understanding of a SMMS (maintenance system)
• Well organised with the ability to prioritise workloads